To Dos – Managed with a Running To Do List

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Do you have a calendar or planner (or even a calendar and a planner) and still find that you lose track of tasks and to dos? There are several levels of detail that need to be monitored in productivity management and finding a way to manage your to dos can be challenging. Many of us use multiple to do lists that are often found on random slips of paper that get lost in the busyness of life. A Running To Do List is a simple way to keep track of all your to dos in one spot that allows you to complete the things you need to and want to (which aren’t always the same thing).  You can grab a copy of this free printable to organize your tasks today.

colorful Running To Do List on wood clip board with text overlay reading Free Printable Running To Do List use in conjunction with your planner or calendar

I’ve been using a to do list for decades. More recently, I’ve used to do lists in my bullet journal. I was talking to my friend, J., recently and she has been using a running to do list in a spiral notebook to keep track of her tasks. In our discussions about how we use our to do lists, a light bulb (bing) went off for me. I created this Running To Do List with the best of the traditional running to do list (a long list of tasks in no particular order) and bullet journal concepts to organize and track the tasks.

To Dos – Managed with a Running To Do List

  • Keeps all responsibilities,big and small, in one spot
  • Frees up brain power since trying to remember all your tasks in your memory is like having too many browser windows open, it slows down your functioning
  • Allows you to focus on task accomplishment since you clearly see what needs to be done and when
  • Allows you to be more efficient
    • You can group tasks together that make sense to accomplish together, for example all the errands that are located in the same area
    • When you find an open window of time, you can easily select a task that will fit in that window
  • No more missed due dates because you have them all located in one spot
close up of colorful checklist on pink paper with pink pencil and cell phone nearby

How to Use a Running To Do List

  • Schedule a few minutes each day to brain dump all tasks onto your list
  • If task must or should be accomplished on a specific day, identify that day, for those tasks you can
  • Many tasks do not have to accomplished on a specific day
    • Identify a preferred day for accomplishment to aid in your workload planning and scheduling
    • Leave the date open and accomplish the tasks when you have time
  • Check the list each evening or morning to plan for the day
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  • Use the legend to keep track of your tasks status
    • Identify if the task must be accomplished on a particular day
    • Identify if you have started the task
    • Identify tasks that are moved forward to a future date
      • There are legitimate reasons to reschedule tasks, so just do it.
      • Sometimes life gets in the ways of what we want to do. There’s no need to feel guilty; simply reschedule the tasks and accomplish it when you can. 
    • Identify tasks that are completed – woo hoo!
  • You are in charge of the To Do List, so you can move tasks forward to future dates or remove tasks if that’s what makes sense to you. The To Do List should always be a tool for you to use, not a constricting list.

You can get either of my Running to To Do Lists for free.

Black & white Running To Do List - It's challenging to keep track of to dos and tasks. A free printable Running To Do List is your answer to tracking and accomplishing all your to dos.
To Do List Worksheet with rainbow color round checkboxes

Expert Tips for Printables

How do I access the free Rainbow Running To Do List?

Access to the free Running Rainbow To Do List printable comes when you sign up for our free newsletter. You will promptly receive an email with the printable.

Tap the pdf in the email and the pdf will usually open right away. When that happens, simply right tap on the pdf and either print or save the document to your device.

How do I print the pdf file?

If the pdf does not pop up for you, you’ll most likely find it in your computer’s Downloads folder. You can also select “Downloads” in your browser menu to see a list of your downloads, then select “Show in folder” below the file name to see where it is located on your computer.

I’m worried about wasting printer ink – what can I do?

Most printers offer you the option to print in greyscale which is in black and white.

You can also look for the option to print in draft or economy mode. This usually means that the sheet is printed out with less ink. It still looks great and is a good way to print in color but use less ink.

How can I use the printable (what restrictions are there on use)?

You can print these pdf files as many times as you’d like for your personal or classroom use. Please do not share the file with family, friends or coworkers. Please do share the link to this post so they can access their own copy of the printable. All printables are copyrighted.

4 pages of colorful checklists and note pages with title text overlay reading Running To Do List Set

And you can get my complete Running To Do List Set with space to hole punch the sheets for use in binders and planners.

You can use this Running To Do List in conjunction with my free printable planner or my dated comprehensive planner, which is available in two colors. 

Rainbow colored Running To Do List on desk top

What important to dos do you have to monitor and accomplish? How will this Running To Do List will help you meet your goals?

You can find all our best productivity ideas in the table below. You can scroll though the table and look for ideas or search for specific ideas with the magnifying glass in the upper right-hand corner (on desktop). Click on the topic and then click through the specific article.

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One Comment

  1. That’s a much better idea than all of the little pieces of paper or sticky notes I have for each day! It’s much prettier too!

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